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APLOS INNOVATION PRIVACY POLICY

Last updated: June 20, 2025

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Aplos Innovation (“we,” “our,” “us”) is committed to respecting your privacy and protecting your personal data. This Privacy Policy describes how we collect, use, disclose, and safeguard your data across our global operations, including our websites, services, applications, AI platforms, and communications. We follow global standards and adhere to relevant data protection regulations across the geographies in which we operate.

 

PART I: GENERAL PRIVACY PROVISIONS

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1. Who We Are

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Aplos Innovation is an AI technology firm headquartered in the United States with global operations. Our EU representative is Sean Dooley (sean@aplosinnovation.com). For inquiries, email: [info@aplosinnovation.com].

 

2. Scope of this Privacy Policy

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This policy applies to:

  • Our websites (e.g., aplosinnovation.com)

  • APIs, and AI platforms

  • AI assistants and research interfaces

  • Communication channels (email, chatbots, support)

 

3. What Personal Data We Collect

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We collect:

  • Identity Data: Name, job title, company

  • Contact Data: Email, phone number, mailing address

  • Professional Data: Business affiliation, industry sector

  • Technical Data: Device info, IP address, browser type, OS, cookies

  • Communication Data: Inquiries, emails, chat logs, opt-in preferences

  • Usage Data: Website usage, interaction logs

 

We do not intentionally collect sensitive data (e.g., racial origin, health data) unless required for a specific feature with explicit consent.

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You are not required to provide the personal data that we have requested. However, if you choose not to do so, in many cases we will not be able to provide you with our products or services or respond to requests you may have.

 

4. How We Collect Data

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  • Direct input from you (e.g., forms, registrations)

  • Automated collection via cookies and tracking

  • Feedback and surveys

 

PART II: PURPOSES & LEGAL BASIS FOR PROCESSING

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Purpose 1: Deliver Services

  • Categories of Data: Identity, Contact, Usage, AI Data

  • Legal Basis: Contract

  • Retention: While active + 3 years

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Purpose 2: Research & Analytics

  • Categories of Data: Technical, Usage, Communication

  • Legal Basis: Legitimate interest

  • Retention: Aggregated only

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Purpose 3: Marketing & updates

  • Categories of Data: Contact, Preferences

  • Legal Basis: Consent

  • Retention: Until withdrawal

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Purpose 4: Legal Compliance

  • Categories of Data: Identity, Billing, Communication

  • Legal Basis: Legal obligation

  • Retention: As required by law

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Purpose 5: Security & Abuse Prevention

  • Categories of Data: Technical, Usage, Communication

  • Legal Basis: Legitimate interest

  • Retention: While relevant

 

 

PART III: INTERNATIONAL DATA TRANSFERS

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Aplos Innovation services and products are offered globally. To make that possible, your personal data may be transferred to or accessed by entities around the world to perform processing activities such as those described in this Privacy Policy in connection with your use of our products and services. Aplos Innovation complies with laws on the transfer of personal data between countries to help ensure your data is protected, wherever it may be. Personal data collected by Aplos Innovation worldwide is generally stored by Aplos Innovation in the United States. Regardless of where your personal data is stored, Aplos Innovation maintains the same high level of protection and safeguarding measures. We rely on:

  • EU Standard Contractual Clauses (SCCs)

  • Adequacy decisions

  • Encryption, access controls, minimization practices

To make sure your personal data is secure, we communicate our privacy and security guidelines to Aplos Innovation employees and strictly enforce privacy safeguards within the company.

 

PART IV: DATA SHARING

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We may share your data with:

  • Service providers: Aplos Innovation may engage third parties to act as our service providers and perform certain tasks on our behalf, such as processing or storing data, including personal data, in connection with your use of our services and delivering products to customers.  Our service providers are obligated to handle personal data consistent with this Privacy Policy and according to our instructions. They cannot use the personal data we share for their own purposes and must delete or return the personal data once they have fulfilled our request.

  • Legal/regulatory authorities: if we determine that for purposes of national security, law enforcement, or other issues of public importance, disclosure is necessary or appropriate.

  • Partners (only with your consent): at time, Aplos Innovation may partner with third parties to provide services or other offerings. Aplos Innovation requires its partners to protect your personal data.

  • Internal affiliates: for unified service delivery

  • M&A: if we determine that disclosure is reasonably necessary in the event of a reorganization, merger, or sale.

  • Enterprise clients: if you use Aplos Innovation under an organization’s license

 

PART V: COOKIES & TRACKING

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Aplos Innovation websites, online services, interactive applications, and advertisements may use “cookies” and other technologies such as web beacons. These technologies help us to better understand user behavior including for security and fraud prevention purposes, tell us which parts of our websites people have visited, and facilitate and measure the effectiveness of advertisements and web searches.

  • Essential cookies (site function). These cookies are used to enable network traffic to and from Aplos Innovation’s systems, including by helping us detect any errors.

  • Analytics cookies (usage insights). These cookies are set as required to provide a specific feature or service that you have accessed or requested.

  • Marketing cookies (ads & remarketing). These cookies are used to understand how visitors interact with our websites and online services, including by helping us to assess the effectiveness of advertisements and web searches. Aplos Innovation also uses these cookies to remember choices you make while browsing, so we can provide you with a customized experience.

Manage your preferences via the cookie banner or browser settings.

 

PART VI: YOUR RIGHTS

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At Aplos Innovation, we respect your ability to know, access, correct, transfer, restrict the processing of, and delete your personal data. Depending on your jurisdiction, where you are requested to consent to the processing of your personal data by Aplos Innovation, you have the right to:

  • Access, rectify, or erase your data

  • Restrict or object to processing

  • Withdraw consent

  • Port your data elsewhere

  • Lodge a complaint with a data protection authority

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To exercise rights, email info@aplosinnovation.com.

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There may be situations where we cannot grant your request, for example, we may decline to grant a request where doing so would undermine our legitimate use of data for anti-fraud and security purposes, such as when you request deletion of an account that is being investigated for security concerns. Other reasons your privacy request may be denied are if it jeopardizes the privacy of others, is frivolous or vexatious, or would be extremely impractical or unreasonable.

 

PART VII: SECURITY

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We use:

  • TLS/SSL encryption

  • Role-based access controls

  • Secure infrastructure and backups

  • Regular audits and staff training

  • Strict incident response protocols for data breaches

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PART VIII: DATA RETENTION

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Account Data

  • Life of account + 3 years

AI Logs

  • 18 months (default, configurable)

Developer Data

  • While active + 12 months

 

PART IX: LOCAL SPECIFIC PROVISIONS

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  • EU/EEA: GDPR rights fully supported

  • UK: UK GDPR aligned

  • US: CCPA, CPRA rights including Do Not Sell/Share

  • Brazil: LGPD provisions

 

PART X: CHILDREN’S PRIVACY

 

Aplos Innovation understands the importance of safeguarding the personal data of children, which we consider to be an individual under the age of 16, or the equivalent age as specified by law in your jurisdiction. That’s why Aplos Innovation does not knowingly collect children’s personal data. If we learn that a child’s personal data was collected without appropriate authorization, such data is deleted promptly.

 

PART XI: CHANGES TO THIS POLICY

 

We may update this policy. For significant changes, we will notify you via email or site banners.

 

PART XII: CONTACT US

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Global DPO: info@aplosinnovation.com

EU Representative: Sean Dooley at sean@aplosinnovation.com

 

Mailing Address:

Aplos Data, LLC

1142 Newark-Granville Road

Granville, OH 43023

 

Last Reviewed: June 20, 2025

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